MS Excel 2016 Shortcuts – Dilip Ramadas

Excel-data-science-machine-learning[1]

Navigate Worksheets
[Arrow Keys]	Navigate by one cell at a time in any direction
[Page Down]/[Page Up]	Move one screen down/ up
[Alt]+[Page Down]/[Page Up]	Move one screen right/ left
[Tab]/[Shift]+[Tab]	Move one cell to the right/ to the left in a worksheet
[Ctrl]+[Arrow Keys]	Move to the edge of next data region (cells that contains data)
[Home]	Move to the beginning of row
[Ctrl]+[Home]	Move to the beginning of worksheet
[Ctrl]+[End]	Move to the last cell with content of worksheet
[Ctrl]+[G]	Display the [G]oTo dialog box
[Ctrl]+[G] then type e.g. A50	Go to line 50, Column A
[Ctrl]+[G] then type e.g. G1	Go to column G, Line 1

Select Cells
Basic Selects
[Shift]+[Arrow Keys]	Extend selection by one cell
[Shift]+[Page Down]/[Page Up]	Extend selection one screen down/ up
[Ctrl]+[Shift]+[Arrow Keys]	Extend selection to next non-blank cell
[Shift]+[Home]	Extend selection to beginning of the row (unfortunately, there is no [Shift]+[End] equivalent)
[Ctrl]+[A] with no data nearby current cell	Select [a]ll
[Ctrl]+[A] with data nearby current cell	Select [a]ll cells in data-containing area. Press twice to select everything
[Ctrl]+[Shift]+[Home]	Extend selection to first cell of the worksheet
[Ctrl]+[Shift]+[End]	Extend selection to last used cell on the worksheet (lower-right corner)
[Shift]+[F8]	Lock Selection Extend Mode – Select Cell Range, press [Shift]+[F8], move around, add to selection with [Shift]+[Arrow Keys], etc
[Ctrl]+[G]	Manual selection by row/ column via [G]oTo menu. [br] A:B selects column A thru C, [br] 1:3 selects row 1 thru 3 , [br] A1:B3 select cells A1 thru B3, etc

Column and Row Selection
[Shift]+[Space]	Select current row
[Shift]+[Space], then [br][Shift]+[Arrow Down]/ [Arrow Up]	Select current row, then expand selection by one row down/ up
[Shift]+[Space], ]then [br][Shift]+[Page Down]/ [Page Up]	Select current row, then expand selection by one page down/ up
[Ctrl]+[Space]	Select current column
[Shift]+[Space], then [br][Shift]+[Arrow Right]/ [Arrow Left]	Select current column, then expand selection by one column right/ left
[Shift]+[Space], then [br][Shift]+[Alt]+[Page Down]/ [Page Up]	Select current column, then expand selection by one screen right/ left


Juggle Rows, Columns, and Cells
[Shift]+[Space], then [Ctrl]+[-]	Select single row; then delete
[Shift]+[Space], [Shift]+[Arrow Up]/[Arrow Down], then [Ctrl]+[-]	Select multiple rows; then delete
[Shift]+[Space], [Ctrl]+[Shift]+[+]	Select single row; then insert one row above
[Shift]+[Space], [Shift]+[Arrow Up]/[Arrow Down], then [Ctrl]+[Shift]+[+]	Select multiple rows; then insert the same number rows below
[Ctrl]+[Space], then [Ctrl]+[-]	Select single (or multiple) columns, then delete
[Ctrl]+[Space], then [Ctrl]+[Shift]+[+]	Select single row, then insert row below. Select multiple rows to insert multiple rows
[Ctrl]+[Shift]+[+] with row(s) in clipboard and a row selected	Paste Insert – paste row(s) from clipboard and shift existing content downward
[Ctrl]+[Shift]+[+] with column(s) in clipboard and column selected	Paste Insert – paste column(s) from clipboard and shift existing content to the right
[Ctrl]+[Shift]+[+]	With cells that are not complete rows/columns – Open insert cell/ row/ column menu
[Ctrl]+[-]	With cells that are not complete rows/columns – Open delete cell/ row/ column menu
[Shift]+[Arrow Down], [F2], then [Ctrl]+[Enter]	Fill single cell content down to all cells selected with [Shift]+[Arrow Down]
[Shift]+[Arrow Up], [F2], then [Ctrl]+[Enter]	Fill single cell content upto all cells selected with [Shift]+[Arrow Down]

Edit Cell Content
These assume you are inside a cell.
[F2]	Edit cell. Press [Escape] to cancel
[Home]/[End]	Jump to beginning/ end of cell
[Arrow Keys]	Navigate by one character left/ right or one line up/ down
[Ctrl]+[Arrow Left]/ [Arrow Right]	Navigate by one word left/ right
[Shift]+[Arrow Keys]	Select one character to the left/ right (or one line up/down)
[Shift]+ [Home]/[End]	Select from the insertion point to beginning/ end of cell
[Ctrl]+[Shift]+[Arrow Left]/[Arrow Right]	Select or unselect one word to the left/ right
[Delete]/[Backspace]	Delete one character to the right/ left of cursor
[Ctrl]+[Delete]	Delete from cursor to end of cell
[Alt]+[Enter]	Start a new line inside cell
[Enter]/[Shift]+[Enter]	Complete cell entry and move one cell down/ up
[Tab]/[Shift]+[Tab]	Complete cell entry and move one cell right/ left
[Ctrl]+[Enter]	Complete cell entry and don’t move selection
[Ctrl]+[‘]	Duplicate value from Cell above into current cell at cursor position
[Ctrl]+[;]	Insert current date at cursor position
[Ctrl]+[Shift]+[;]	Insert current time at cursor position

Duplicate Cells, Rows, and Columns
[Ctrl]+[D]	Fill [D]own from cell(s) above into current cell(s)
[Ctrl]+[D] with a row selected	Duplicate row via fill down – Fill current row with content from row above.
[Ctrl]+[D] with multiple empty cells selected	Duplicate content of first cell(s) in first row to all cells in selection downward.
[Ctrl]+[R]	Fill [R]right from cell(s) on the left into current cell(s)
[Ctrl]+[R] with a column selected	Duplicate column via fill right – Fill current column with content from column on the left.
[Ctrl]+[D] with multiple empty cells selected	Duplicate content first cell(s) in first column to all cells in selection to the right.
[Ctrl]+[‘]	Duplicate formula from cell above

Undo, Redo, and Repeat Action
With Excel 2016 ‘redo’ (undo an undo) and ‘repeat’ (repeat last action) became a bit confusing. [Ctrl]+[Y] is a repeat if no undo is present.
[Ctrl]+[Z]	Undo
[Ctrl]+[Y]	Redo (after undo) or Repeat (e.g. when applying formats)
[Alt]+[2]	Undo list (via quick access). Use [Arrow Down] to extend undo range.
[Alt]+[3]	Redo list (via quick access). Use [Arrow Down] to extend redo range.
[Alt]+[Enter] outside edit cell mode	Repeat last action. E.g. try to set a cell bold with [Ctrl]+[B], then go to a different cell and press [Alt]+[Enter]; great to cascade formatting across multiple cells

Cut, Copy, Paste, and Paste Special
[Ctrl]+[X]	Cut cell(s) to clipboard
[Ctrl]+[C]	Copy cell(s) to clipboard
[Ctrl]+[V]	Paste cell(s) from clipboard
[Ctrl]+[+]	Insert Paste – Paste cell and push content downward or rightward. Works great for entire rows and columns.
[Ctrl]+[Alt]+[V]	Open Paste Special Menu (requires a prior copy to Clipboard)
[Ctrl]+[Alt]+[V], then [V], [Enter]	Paste [V]alues
[Ctrl]+[Alt]+[V], then [T], [Enter]	Paste Forma[t]s
[Ctrl]+[Alt]+[V], then [E], [Enter]	Paste Transpos[e]d
[Ctrl]+[Alt]+[V], then [W], [Enter]	Paste Column [W]idth
[Ctrl]+[Alt]+[V], then [U], [Enter]	Paste Values and N[u]mber Formats
[F3]	Paste a defined name into a formula

Format Cells
General Cell Format
[Ctrl]+[Alt]+[V], then [T] and [Enter]	Copy a cell via [Ctrl]+[C], then via Paste Spacieal, paste forma[t] of that cell to current cell
[Alt]+[Enter]	Repeat a previous cell format action on current cell
[Ctrl]+[1]	Open Format Cells dialog with last selection active
[Ctrl]+[Shift]+[F]	Open Format Cells dialog with [F]ont Tab active

Font Face, Font Decoration, and Cell Color
[Ctrl]+[B]	Apply/ remove [b]old format
[Ctrl]+[I]	Apply/ remove [i]talic format
[Ctrl]+[U]	Apply/ remove [u]nderline format
[Ctrl]+[5]	Apply/ remove strikethrough formatting
[Alt]+[H], [FF]	[H]ome select [F]ont [F]ace; type font name supported by auto-complete, or use [Arrow Down] to select.
[Alt]+[H], [FS]	[H]ome select [F]ont [S]ize; use [Arrow Key], then [Enter] to change size
[Alt]+[H], [FC], [Escape], [Enter]	Assign current font color to selection via [H]ome [F]ont [C]olor. While escaping the font-color drop-down, the focus stays on the icon; simply press [Enter] to assign the current color.
[Alt]+[HH], [Escape], [Enter]	Assign current fill color to selected cell color via [H]ome [H]iglight Cell. While escaping the highlight drop-down, the focus stays on the icon; simply press [Enter] to assign the current color.
[Alt]+[HH], then [N]	Set to [N]o fill color

Number Formats
[Ctrl]+[Shift]+[~]	Apply the general number format (e.g. 1000)
[Ctrl]+[Shift]+[1]	Apply the number format with two decimal places, thousands separator (e.g. 1,000.00)
[Ctrl]+[Shift]+[2]	Apply the time format with the hour and minute, and indicate AM or PM
[Ctrl]+[Shift]+[3]	Apply the date format with the day, month, and year
[Ctrl]+[Shift]+[4]	Apply the currency format with two decimal places (e.g. $1,000.00)
[Ctrl]+[Shift]+[5]	Apply the percentage format with no decimal places (e.g. 10%)
[Ctrl]+[Shift]+[6]	Apply the scientific number format

Alignments
[Alt]+[H], [AL]	[A]lign [L]eft
[Alt]+[H], [AR]	[A]lign [R]ight
[Alt]+[H], [AC]	[A]lign [C]ight
[Alt]+[H], [AT]	[A]lign [T]op
[Alt]+[H], [AM]	[A]lign [M]iddle
[Alt]+[H], [AB]	[A]lign [B]ottom

Wrap and Merge
[Alt]+[H], [W]	Wrap or unwrap text ([H]ome – [W]rap Text)
[Alt]+[H], [MM]	[M]erge cells – [M]erge
[Alt]+[H], [MU]	[M]erge – [U]nmerge
[Alt]+[H], [MC]	[M]erge and [C]enter
[Alt]+[H], [MA]	[M]erge [A]cross (merge all columns, but not rows in selection)

Border Shortcuts
There are only two direct shortcuts which apply or remove the complete outline. It seems the the easiest to enter the border menu, and then apply the shortcuts in the border menu.
[Alt]+[H], [BM]	[H]ome – [B]order – [M]enu; technically it says ‘more’.
[Alt]+[T] (in border menu)	Toggle [T]op border
[Alt]+[B]	Toggle [B]ottom border
[Alt]+[R]	Toggle [R]ight border
[Alt]+[L]	Toggle [L]eft border
[Alt]+[H]	Toggle [H]orizontal interior border
[Alt]+[V]	Toggle [V]ertical interior border
[Alt]+[U]	Toggle [U]pwards diagonal border
[Alt]+[D]	Toggle [D]ownwards diagonal border
[Ctrl]+[Shift]+[&]	Add outline borders from cell or selection
[Ctrl]+[Shift]+[-]	Remove outline borders from cell or selection

Find and Replace
[Ctrl]+[F]	Display the [F]ind and Replace dialog box (with find selected)
[Ctrl]+[H]	Display the find and replace dialog box (with replace selected)
[Escape]	Close the find and replace dialog Box (with focus on dialog box)
[Shift]+[F4]	Find bext (with search box closed)
[Ctrl]+[Shift]+[F4]	Find previous (with search box closed)
[Alt]+[Tab], or [Ctrl]+[F]/[H] when losing focus	Toggle focus between find/ replace dialog box and worksheet
[Alt]+[F]	[F]ind next with find dialog box active
[Alt]+[I]	F[i]nd all with find dialog box active
* in search option	Use as asterix for searching multiple characters
? in search options	Use as wildcard for searching any single character, Use ‘~’ before ‘?’ when searching special characters.[br] ~* searches for *[br] ~~ searches for ~[br] ~? searches for ?

Formulas
Basics
[=]	Start a formula
[Alt]+[=]	Insert the Auto Sum formula
[Ctrl]+[A] with formula present	Edit formula in formula B[a]r
[Ctrl]+[Shift]+[U]	Expand/ collapse formula bar
[F4]	After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toggle from absolute reference to partial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.
[Shift]+[F3] with empty cell	Display the ‘insert function; dialog box
[Shift]+[F3] with formula present	Edit arguments of formula at cursor position
[Alt]+[H],[FD], [U]	Select all Formulas ([H]ome – [F]in[d] – Form[u]las
[Ctrl]+[Shift]+[Enter] with array formula	Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3B1:B3)} whichis the sum of A1B2+A2*B2+A3+B3. This is an easy and concise method. Remember that each time editing the formula will require the [Ctrl]+[Shift]+[Enter]. Some keyboards seem to distinguish between left and right [Shift] key
[Ctrl]+[~]	Show/ hide all formulas. This will automatically extend all column widths which reverses when presed again
[Ctr]+[‘]	Duplicate formula from cell above
[F3]	Paste named range in formula
[Ctrl]+[Backspace]	When navigated away while editing formula; jump back to active cell while keeping formula intact.

Trace Dependents and Precedents
[Ctrl]+[[]	Select direct precedents
[Ctrl]+[Shift]+[[]	Select all precedents
[Ctrl]+[]]	Select direct dependents
[Ctrl]+[Shift]+[]]	Select all dependents

Manual Calculation
[F9]	Calculate all worksheets in all open workbooks
[Shift]+[F9]	Calculate the active worksheet
[Ctrl]+[Alt]+[F9]	Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation
[Ctrl]+[Alt]+[Shift]+[F9]	Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

Manage Workbooks
Open and Save Workbooks
[Ctrl]+[O]	[O]pen file via standard open dialog box
[Alt]+[F], [O]	[F]ile [O]pen via Excel file manager
[Alt]+[F], [O] + [1]…[9]	Open recent file (1 thru 9)
[Alt]+[F], [O], [Y], [1]…[Z]	Open recent file (10 upwards)
[Alt]+[F], [O], [K]	[F]ile [O]pen from OneDrive Lin[k]
[Ctrl]+[S]	[S]ave File with current file name
[F12]	Save file as via standard save dialog box
[Alt]+[F], [A]	[F]ile S[a]ve as via Excel file manager
[Alt]+[F], [A], [K]	[F]ile S[a]ve to OneDrive Lin[k]
[Escape]	Exit open/ save menu

Print Workbooks
[Ctrl]+[P]	Print. This won’t offer offer Key Tips/ Options. To continue with shortcuts, use the new Key Options below.
[Alt]+[F], [P]	Open [F]ile [P]rint menu
[I] in Print Menu	Select pr[i]nter
[Alt]+[P] if Key Tips disappear	Return [P]rint key tips/ options
[V] in Print Menu	Focus on [V]iew pane; use arrow keys to forward/ backward preview pages
[G] in Print Menu	Pa[g]e setup
[N] in Print Menu	Set [N]umber of copies

Manage Worksheet Tabs
[Ctrl]+[Page Down]/[Page Up]	Move to the next/ previous worksheet in current workbook
[Alt]+[H], [IS]	Insert worksheet ([H]ome – [I]nsert [S]heet)
[Alt]+[H], [DS]	Delete worksheet [H]ome – [D]elete [S]heet
[Alt]+[H], [OR]	Rename worksheet ([H]ome – F[o]rmat – [R]ename worksheet)
[Alt]+[H], [OM]	Move worksheet ([H]ome – F[o]rmat – [M]ove worksheet)
[Alt]+[H], [OT]	Worksheet tab color, continue with mouse or arrow keys ([H]ome – F[o]rmat – [T]ab color)

Freeze, Split, and Hide
[Alt]+[W]+[FF]	Vie[w] – [F]reeze or un[f]reeze; unfreeze works for any Freeze Setting
[Alt]+[W]+[R]	Vie[w] – [F]reeze first visible [R]ow on screen
[Alt]+[W]+[C]	Vie[w] – [F]reeze first [C]olumn on screen
[Ctrl]+[9]	Hide selected rows
[Ctrl]+[Shift]+[9]	Unhide hidden rows within the selection
[Ctrl]+[0]	Hide selected columns
[Shift]+[F10], then [U]	[U]nhide selected columns ([Ctrl]+[Shift]+[0] not working in Excel 2010, 2013, or 2016)
[Alt]+[W][S]	[S]plit or unsplit Worksheet at current position

Auto Filter
[Ctrl]+[Shift]+[L]	Turn Autofi[l]ter on or off. Select table as necessary but many times Excel figures out what you want.
[Alt]+[Arrow Down]	On the field with column head, display the AutoFilter list for the current column. Press [Escape] to cancel
[Arrow Down]/[Arrow Up] and [S]ace]	Select the next/ previous item in the AutoFilter list
[Alt]+[Arrow Up]	Close the AutoFilter list for the current column
[Home]/[End]	Select the first item/ last item in the AutoFilter list

Column Width and Row Height
It takes only a little bit patience to get used to set row-height and column-width using the pixels instead of the mouse; but only after a short while getting used to the keyboard shortcuts, you won’t go back. It can’t get any easier to exactly double or triple the row height by working with the values given.
[Alt]+[H][O]	[H]ome – F[o]rmat Worksheet
[H] (in Format Worksheet Menu)	Set row [H]eight
[A]	[A]utofit row height
[W]	Set column [W]idth
[I]	Autof[i]t column width (Based on current cell; mark column if you want to autofit column based on widest cell)
[D]	Set [D]efault width (for all columns that haven’t been changed yet)

Navigate Multi-Cell Selections
All these shortcuts assume multiple cells have been selected. Try with at least 2-3 columns and rows.
[Tab]/[Shift]+[Tab]	Move active cell right/ left in selection
[Enter]/[Shift]+[Enter]	Move active cell down/ up in selection
[Shift]+[Backspace]	Select only the active cell when multiple cells are selected
[Ctrl]+[Backspace]	Show active cell within selection; helps with large selections when active cell is off screen
[Ctrl]+[.]	Move clockwise between the four corners of a selection
[Ctrl]+[Alt]+[Arrow Right]/ [Arrow Left]	Move to the right/ to the left between non-adjacent selections (with multiple ranges selected)
[Arrow Keys] with active Selection	Cancel Selection

Comments and Hyperlinks
[Ctrl]+[K]	Insert or edit hyperlin[K] (for complete cell only)
[Shift]+[F10], then [R]	[R]emove one or multiple hyperlink(s)
[Shift]+[F10], then 2x [O], then [Enter]	[O]pen hyperlink (In the Excel 2016 Contextmenu, ‘O’ is double-assigned which require the extra keys)
[Shift]+[F2]	Insert/ edit a cell comment
1x [Escape] when in Comment, then [Arrow Keys]	Move comment
2x [Escape] when in Comment	Escape comment editing and return to cell
[Ctrl]+[Shift]+[O]	Select all cells with c[o]mments
[Shift]+[F10], then [M]	Delete single co[m]ment (or multipe with multiple comments selected)

Pivot Tables
Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable.
[Alt]+[N][V]	I[n]sert Pi[v]otTable after selecting data range. Follow up with [Alt]+[E] for [e]xisting worksheet if desired, [Tab], and type the cell reference where it should go (e.g. C1)
[F10]+[R]	[R]efresh PivotTable
[Ctrl]+[-]	Hide selected item
[Alt]+[Arrow Down] in header	Unhide item(s) by opening header drop-down and using [Arrow Keys] and [Space] to unhide item
Type over any field with the value hidden	Unhide item(s) (assume you have two fields ‘color’, and ‘size’ and you hid ‘color’. Go into ‘size’ field and type ‘color’ – this will unhide the ‘color’ field
Type over any field with another field in same table	Flip current field value with the value typed
[Ctrl]+[Shift]+[*]	Select the entire PivotTable report
[Alt]+[Shift]+[Arrow Right]	Group selected PivotTable items
[Alt]+[Shift]+[Arrow Left]	Ungroup selected PivotTable items when on group header
[ALT]+[JT][X]	E[x]and all fields
[ALT]+[JT][P]	Colla[p]se all fields
[Ctrl]+[Shift]+[+]	Insert pivot formula/ calculated field
[Alt]+[F1]	Create Pivot Chart in same Worksheet

Excel Auto Tables and Data Forms
Auto Tables
[Ctrl]+[T]	Create auto [T]able from selection
[Shift]+[Space]	Select table column
[Ctrl]+[Space]	Select table row

Data Forms
[Tab]/[Shift]+[Tab]	Move to the next/ previous field which can be edited
[Enter]/[Shift]+[Enter]	Move to the first field in the next/ previous record
[Page Down]/[Page Up]	Move to the same field 10 records forward/ back
[Ctrl]+[Page Down]	Move to a new record
[Ctrl]+[Page Up]	Move to the first record
[Home]/[End]	Move to the beginning/ end of a field
Group Rows and Columns
[Alt]+[Shift]+[Arrow Right]	Group rows or columns
[Alt]+[Shift]+[Arrow Left]	Ungroup rows or columns
[Alt]+[AH]	D[a]ta [H]ide detail
[Alt]+[AJ]	D[a]ta Show Detail ([j] is next to [h] on keyboard that’s probably why they picked ‘J’ instead of something else)
[Ctrl]+[8]	Display or hides the outline symbols
[Alt]+ASCII Code	Enter ASCII code, e.g. [Alt]+0169 inserts © Symbol
The Rest
[Ctrl]+[F1]	Minimize/ restore Excel ribbons
[Ctrl] after selecting at least 2 rows and 2 columns	Display format, chart, totals, tables, and sparklines menus
[Shift]+[F7]	Display the thesaurus dialog box
[F7]	Display the spelling dialog box
[Alt]+[F], [IE]	Enable Editing for protected wiew ([F]ile [I]nfo [E]nable Editing)
[Alt]+[F4]	Close Excel
[F1]	Help
[Alt]+[‘]	Style dialog box
[Ctrl]+[F3]	Define a name or dialog
[Ctrl]+[Shift]+[F3]	Create names from row and column labels
[Alt]+[F1]	Create and insert chart with data in current range as embedded Chart Object
[F11]	Create and insert chart with data in current range in a separate Chart Sheet
[Alt]+[F11]	Open VBA editor window
[Ctrl]+[F6]	Scroll between open workbooks
[Alt]+[F8]	Display macro dialog box

Source: https://shortcutworld.com/en/Excel/2016/win/all

Categories: Excel, MS ExcelBy dilipramadas January 29, 2017 Leave a comment

Tags: Excel

Author: dilipramadas

https://www.dilipramadas.com

I'm Dilip Ramadas. By profession, I’m a Business Analyst. In my career, I’ve worked as an employee, freelance, and also consultant in my spare time. My job greatly revolves around researching new tech in a given industry, research for locations for a new startup, marketing/product placement strategies, analytics, and automation. While doing so I have always tried my best to learn as is possible. My interest areas are analytics, MS Excel, VBA, WordPress, Learning, Organic farming, etc.

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