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PST Splitter: How to Split Outlook PST File

In this modern age of technology communication has become an important part of our life. Today there are numerous means of communication, such as: letters, telegram, telephone, telex, fax, email, etc. Before email, letters were the most typical means of communication. But now, email has replaced it and became the first choice of most of the people. The main reason behind its popularity is that it is free and faster than other means of communication.

“An email or electronic mail is a message, which is electronically generated by using an email program (AKA email client) and sent to a recipient or a group of recipients in very quick time. An email platform is a program that enables us to send emails to other users as well receive emails from them.”

MS Outlook, a computer program designed by Microsoft, is one of the most common and popular emails programs of all time. It offers a variety of services like: user-friendly messaging platform, email management, contact management, notebook, web browser and calendar. MS Outlook stores our mail messages and other data items in a file, which is called PST or personal storage table. The MS Outlook data file has two formats: ANSI and Unicode. The main difference between them is the size limitation. An ANSI file has a size limit of 2GB (maximum) while a Unicode file has no size limit (up to 20GB and up to 50GB in MS Outlook 2010). The earlier versions of MS Outlook like: MS Outlook 2002, 2000, 98 and 97, ANSI PST is used, whereas Unicode PST is used in the later versions of MS Outlook like: MS Outlook 2003, 2007 and 2010. The file size of MS Outlook file gets increased by receiving a large number of emails and the size gets more increased if an email contains an attachment. The increasing size of a file may result file corruption or it may affect the performance MS Outlook application. There is one more demerit point of a large-sized PST file that it becomes difficult to manage or handle.

In such a situation there is only one solution: split a large-sized file into multiple smaller files. By splitting a large-sized PST file we will get multiple smaller files, which will be easily opened with MS Outlook and will not be corrupted or damaged. We can split a large-sized PST file by two ways: manually and by using third-party PST split software.

To split a PST file manually we have two options. We can either use ‘Archive’ feature or ‘Move to Folder’ feature to move data items to a new file.

Split PST file by using “Archive” feature of MS Outlook:

1. We need to open the MS Outlook program and select a PST file, which we like to split.
2. Click on File menu > Archive.
3. The Archive dialog box will be appearing, click on Archive this folder and subfolders.
4. Now we need to select a folder from the list shown in the dialog box.
5. In Archive items older than box, select a date.
6. Now click on Browse button, select a location and type a name for the new PST file.
7. Now click on OK button.

Split PST file by using “Move to Folder” feature of MS Outlook:

1. Open MS Outlook program, select PST file.
2. Click on File menu, point to New and click on Outlook Data File (at the bottom).
3. The New Outlook Data File dialog box will be appearing, click on Office Outlook Personal Folders File (.pst), and then click on OK button.
4. Select a location and type a new name for new a PST file. Click on OK button.
5. The Create Microsoft Personal Folders dialog box will be appearing, we need to type the display name of the file in the Name box.
6. Now we need to select the folder which we want to move to a new file.
7. Click on Edit menu > Move to Folder (Ctrl+Shift+V).
8. The Move Items dialog box will be appearing, click on New tab.
9. Enter a name for the new folder in the Create New Folder dialog box.
10. Under “Select where to place the folder”, click the new file and then click on OK.
11. The Move Items dialog box will be appearing. Make sure the new folder in the new file is selected, click on OK.

These above are the most easiest and reliable solutions (manual) to split a large-sized PST file into multiple smaller files. But sometimes this could be little difficult for a non-technical user or this may take enough time. If we are having trouble while splitting a PST file by using these methods, we must consider a “third-party PST splitter” in such a situation. In the market there are many software development companies which offer such software tools to split MS Outlook PST files. We can use any one of them.They are affordable and reliable. But we must check their demo version before buying the full version of the software. Usually demo version is a freeware (freely available) of a software that helps us examine the performance of the software.

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Source by Naitik Semwaal